Position Overview

Ultimate Staffing Services is actively seeking an experienced Human Resources professional to lead the HR and recruiting efforts for IGE's U.S. and international teams. This role involves full-cycle recruiting, HR administration, and employee engagement to ensure consistent, professional HR processes aligned with company standards.

Responsibilities

HR & Recruiter Lead

Responsible for full-cycle recruiting and HR administration, overseeing sourcing, hiring, onboarding, payroll coordination, employee records, compliance, HR systems, workforce documentation, and ongoing employee support.

I. Recruiting

Manages end-to-end talent acquisition, ensuring timely, organized hiring across all staffing types (full-time, hourly, remote, and temporary).

• Manage Pinpoint and all job postings (Indeed, LinkedIn, etc.).
• Source candidates, screen resumes, and conduct phone/video interviews.
• Coordinate hiring manager interviews and gather evaluations.
• Prepare and issue job offers; support a smooth transition to onboarding.
• Collect and manage onboarding documentation; coordinate equipment, systems, and workstation setup.
• Manage recruiting budgets, job board spend, and performance tracking.
• Maintain accurate candidate pipelines and recruiting records.
• Ensure staffing aligns with skills, budgets, and operational priorities across shipping, warehouse, production, design, and onsite roles.

II. HR Administration

Leads HR operations, including employee records, payroll coordination, onboarding/offboarding, benefits support, compliance documentation, and HR systems.

• Process new hires, employee changes, and terminations in Paychex.
• Coordinate payroll data, classifications, benefits, and deductions.
• Manage unemployment claims and labor portals; support annual benefits enrollment.
• Conduct Workers' Compensation classification audits.
• Prepare offer letters, acknowledgments, termination checklists, and system access changes.
• Maintain BambooHR/Pinpoint records, workflows, PTO tracking, and document storage.
• Keep job descriptions accurate, current, and aligned with compensation and responsibilities.
• Maintain the Employee Handbook, holiday schedule, and audit-ready HR records.
• Manage PTO within VOZ ERP and serve as the primary HR contact.

III. Training & Employee Engagement

• Train new hires on IGE processes, culture, and systems.
• Support ongoing training for role changes, new software, and process improvements.
• Conduct monthly 1:1 check-ins with all employees to identify needs, resolve issues, and ensure engagement and alignment.

IV. HR & Recruiting Planning

• Plan, organize, and manage the full HR and recruiting function.
• Maintain organizational chart, staffing plans, job descriptions, and hiring forecasts.
• Manage workforce planning and salary budgeting in Excel.
• Resolve staffing challenges and support operational alignment across U.S. and international teams.

Required Skills & Experience

• 3+ years in HR administration and recruiting
• Experience with Paychex, LinkedIn, and Indeed
• Knowledge of U.S. labor laws and compliance
• Strong organizational, communication, and documentation skills

Ideal Candidate

• Confidential, reliable, and detail-oriented
• Process-driven with strong ownership of HR and recruiting
• Highly organized and discreet

Work Hours

Monday to Friday, 8:00 AM - 5:00 PM

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.